Best Practices - General Accounting
  • Provides handling of recurring entries in JV

  • Provides encoding in PCV of non-setup vendor information such as vendor name, address and TIN.

  • Calculates VAT and EWT (including accounting entries) in PCV

  • Generates JV and PCV forms with user-defined signatories

  • Provides batch posting of JV and PCV which updates the General Ledger

  • Automatic closing of nominal accounts during year-end processing

  • Automatic forwarding of account balances to next accounting period during month-end processing

  • Generates MAP, VAT and EWT reports (detailed/summary)

  • Generates Trial Balance (detailed/consolidated)

  • Generates Balance Sheet with user-defined format

  • Generates Income Statement with user-defined format

Best Practices - Payables
  • Tracks purchases from PO to RR and to APV

  • Provides information on reference PO/RR/SI for better audit control in APV

  • Defaults vendor defined VAT and EWT in APV

  • Calculates VAT and EWT (including accounting entries) in APV and CV

  • Handles multiple vendor SI (including different VAT and EWT types) in one APV

  • Handles multiple APV in one CV

  • Provides encoding of disbursements direct to CV (without APV)

  • Prints cheque in CV

  • Provides check monitoring (Unreleased/Outstanding/Cleared/Cancelled)

  • Provides encoding of AP Debit Memo and Credit Memo to handle vendor advances and vendor invoice adjustments (plus or minus)

  • Generates APV, CV, AP DM and AP CM  forms with user-defined signatories

  • Provides batch posting of  APV, CV, AP DM and AP CM which updates both the General Ledger and AP Subsidiary Ledger

  • Generates Form 2307 – per transaction, monthly or quarterly

Best Practices - Receivables
  • Provides Sales Invoice (SI) for billing of sales of goods

  • Provides Billing Invoice (BI) for billing of sales of services

  • Provides Collection Receipt (CR) for collection of sales of goods

  • Provides Official Receipt (OR) for collection of sales of services

  • Provides encoding of AR Debit Memo and Credit Memo to handle customer advances and customer invoice adjustments (plus or minus)

  • Generates SI, BI, OR, CR, AR DM and AR CM  forms with user-defined signatories

  • Provides batch posting of  SI, BI, OR, CR, AR DM and AR CM which updates both the General Ledger and AR Subsidiary Ledger

Best Practices - Purchasing
  • Provides integration from Purchase Requisition to Purchase Order

  • Provides PR/PO approval up to three approvers

  • Provides canvassing routine up to five suppliers

  • Displays item quantity on-hand in PR

  • Allows multiple currency in PO

  • Allows take-up of VAT and discount in PO

  • Generates PR and PO forms with user-defined signatories

Best Practices - Inventory
  • Provides for staggered delivery of PO with automatic monitoring/validation of item quantity balance

  • Reduces RR encoding by displaying undelivered PO items using PO reference number

  • Monitors stock movements in multiple warehouses

  • Allows handling of multiple unit of measure in inventory transactions

  • Supports WAC and FIFO inventory costing

Best Practices - System-wide
  • Customizable; user can request for additional routines, fields, validations, and reports.

  • Table-driven design which allows user to add reference codes and change rates (like VAT/EWT)

  • Easy lookup, search and filtering of information with provision to sort multiple columns

  • Allows export of all reports to Excel and PDF formats

  • BIR Computerized Accounting System (CAS) compliant

  • Provides automatic document sequence numbering in all transactions

  • Provides branch office code monitoring in all transactions (a BIR requirement)

  • Unlimited length for remarks/particulars in all transactions

  • Provides automatic generation of accounting transactions per accounting source document

  • Allows encoding of accounting transactions without closing the previous period (multiple periods can be open at the same time).

  • Provides cancellation of encoded transaction without removing the transaction number from its document series

  • Provides eight character encryption key on user passwords

  • Provides facility to set up user access rights; system routines are hidden from user who is not authorized to access them

  • Provides audit trail logs on masterfile and transaction file updates (add, change, delete) with user id, date and time stamps

  • Unattended backup on user designated time schedule to designated local/network folder and/or remote site

 Address. LKG Tower, 37th Floor, 6801 Ayala Avenue,  

                Makati City 1226, Philippines

Tel. (632) 775-9247